JRAC Student Privacy Protection and Parental Right of Inspection to Certain

Code: JRAC

STUDENT PRIVACY PROTECTION AND

PARENTAL RIGHT OF INSPECTION TO CERTAIN MATERIAL 

The parents of a student enrolled in Sublette County School District Number 9 shall have the right to inspect, upon written request, a survey created by a third party before the survey is administered or distributed by the school to the student.  Upon receiving such written request, the school shall provide the parent requesting such survey information, a copy of the survey within two (2) business days of receiving the request.  The school shall ensure that it will give a copy of the survey to the parent prior to administering or distributing the survey to that parent’s child. 

The school district recognizes that students are not required to respond to surveys requesting certain types of information.  Specifically, the student is not required to provide information regarding the following issues: 

$        political affiliations or beliefs of the student or the student’s parent; 

$        mental or psychological problems of the student or the student’s family; 

$        sex behavior or attitudes; 

$        illegal, antisocial, self-incriminating, or demeaning behaviors; 

$        critical appraisals of other individuals with whom respondent has close family relationships; 

$        legally recognized privilege or analogous relationships, such as those of lawyers, physicians, and ministers; 

$        religious practices, affiliations or beliefs of the student or the student’s parents; and

$        income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program). 

Upon the school’s receipt of a survey requesting information described by any of the subjects above, the school district shall, within a reasonable time before distributing that survey, give notice to parents of the students to whom the survey is directed.  This notice shall inform the parents of their right to inspect the survey.  The notice shall further notify the parents that their child is not required to respond to those particular subjects listed above.  If a parent desires that his/her child shall not take the survey, that parent must notify the school in writing of his/her request. 

Any parent of a student of Sublette County School District Number 9 may, upon written request of the parent, inspect any instructional material used as part of the educational curriculum for the student.  Such written request shall be delivered to the Principal’s office.  Upon receiving such written request, the Principal, or his/her designee shall respond to the written request by notifying the parent when he/she may inspect the requested material.  The Principal or his designee shall respond within a reasonable time following the receipt of such written request, and shall make the requested materials available for inspection within a reasonable time following receipt of such written request.  The materials shall be open to inspection by the parent who requested such inspection during the normal business hours of the school. 

From time to time, the school district may deem it necessary to perform physical examinations or screenings on students.  Such screenings may include, but not be limited to, hearing screening, vision screening, physical examinations, and other examinations or screenings for the general health and welfare of the students.  Each year at the beginning of the school year, the school district shall directly notify the parents of the specific or approximate dates during the school year when the physical examinations or screenings are scheduled or expected to be scheduled.  The school district may require students to obtain physical examinations prior to participating in any athletic or extra-curricular activities.  The school shall notify the parents of any non-emergency, invasive physical examination or screening that is a) required as a condition of attendance; b) administered by the school and scheduled by the school in advance; and c) not necessary to protect the immediate health and safety of the student or of other students.  Parents who do not want their child to participate in such screening or examination must deliver written notice prior to the date of such scheduled screening or examination, and such written notice shall specifically state that the parent does not want his/her child to be subject to the particular screening or examination.   The school district may also perform physical examinations or screenings without notice to the parents in an emergency situation where a student has been injured in a manner which requires immediate attention.            

Occasionally, the school may administer surveys involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or for selling that information, or for otherwise providing that information to others for that purpose.  The school district shall notify parents at the beginning of the school year when such surveys may be administered, or when they are expected to be scheduled.  In the event of the administration of such a survey, the school district will take measures to protect student privacy, such as FERPA.

Each parent of a student at Sublette County School District Number 9 shall have the right, upon written request, to inspect any instrument used in the collection of personal information in the above paragraph before the instrument is administered or distributed to the students.

THE SCHOOL DISTRICT MUST PROVIDE REASONABLE NOTICE OF THE ADOPTION OR CONTINUED USE OF THESE POLICIES DIRECTLY TO THE PARENTS OF STUDENTS ENROLLED IN THE SCHOOLS IN THIS SCHOOL DISTRICT.  AT A MINIMUM, THE SCHOOL DISTRICT MUST PROVIDE SUCH NOTICE AT LEAST ANNUALLY AT THE BEGINNING OF THE SCHOOL YEAR, AND WITHIN A REASONABLE PERIOD OF TIME AFTER ANY SUBSTANTIVE CHANGE TO THE POLICY, AND AFTER AN OPPORTUNITY FOR THE PARENT TO OPT THE STUDENT OUT OF PARTICIPATION IN AN ACTIVITY REQUESTING INFORMATION WHICH STUDENTS ARE NOT REQUIRED TO PROVIDE. 

NOTE:  THIS POLICY MUST BE DEVELOPED IN CONSULTATION WITH PARENTS.

NCLBA Reference: Title X, Part F, '1061

Statutory Reference: 20 U.S.C. '1232(h)(c)(2)

Adopted:  3/21/17