JRA-E(2) Student Records

Code: JRA-E(2)

SUBLETTE COUNTY SCHOOL DISTRICT # 9

Notification of Rights under FERPA

For Elementary and Secondary Schools

         The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  These rights are: 

         (1)  The right to inspect and review the student’s education records within 45 days of the day the School receives a request for access. 

         Parents or eligible students should submit to the School principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. 

         (2)  The right to request the amendment of the student’s educational records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. 

         Parents or eligible students who wish to ask the School to amend a record should write the School principal (or appropriate school official), clearly identify the part of the record they want changed, and specify why it should be changed.  If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. 

         (3)  The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. 

         One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted as its agent to provide a service instead of using its own employees or officials (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. 

         A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. 

         Upon request, the School discloses education records, including disciplinary records relating to suspension and expulsion, without consent to officials of another school district in which a student seeks or intends to enroll. 

         (4)  The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA.  The name and address of the office that administers FERPA are: 

(SEE PAGE 2)

Family Policy Compliance Office

                     U.S. Department of Education

                     400 Maryland Avenue, SW

                     Washington, DC  20202-5920

Sublette County School District # 9 will make available to the public, directory information pertaining to students at Sublette County School District # 9.  Directory information includes the following:  the student’s name, address, telephone listing, electronic mail address, photograph, date and place of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, date of attendance, the most recent previous education agency or institution attended, and degrees and awards received.  If you are unwilling to allow any or all of the above-described directory information to be released without your consent, you must notify the Office of the Superintendent within thirty (30) days from the date of this notice. 

Adoption Date: 5/15/14

Amended Date: 3/21/17