DKA Policy - Payroll Procedures

Code: DKA

PAYROLL PROCEDURES

The Business Manager shall administer the payroll account in accordance with State,  Federal, and Board regulations and contractual provisions with employees.

Teachers and other certified employees comprising the instructional support staff shall be employed at the annual salary rate provided in the most recent applicable salary schedule (Certified or Administrative schedules) approved by the Board for their particular assignments. Salaries shall be computed and paid in twelve (12) substantially equal installments.

All hourly Support Staff employed by the district are required to complete time sheets using the manual or electronic method employed by the District and must reflect actual hours worked. Hourly employees will be employed at the hourly rate provided in the  most recent applicable salary schedule (Classified schedule) approve by the Board for  their particular assignment. Hourly staff members are not eligible for annualized payments. Worked time will be recorded in the work week starting on Sunday and  ending the following Saturday and will include all actual hours worked including those in  excess of 40 hours subject to overtime calculation. 

All recorded time will be verified by the employee and submitted for review to the  appropriate supervisor on Monday immediately following the completion of the  preceding work week. Supervisors will be responsible for ensuring that recorded time is correct and will approve each work week before forwarding the record to the District  business office.

During any pay period the employee does not work the scheduled hours assigned, the employee must have submitted leave requests corresponding to the absences/reduction  in hours.

Staff who are permanently leaving the school system for any reason will receive the  remaining balance of their wages owed no later than the District's next regularly  scheduled payroll date. For those employees who rent teacher housing, who have not  vacated their rental prior to their final payroll payment, their rental payment will be  increased 200% to cover any damages incurred to the dwelling (per W.S. §27-4-104(a)).  Upon inspection to the dwelling, if no damage is identified beyond normal wear and  tear, the additional rent plus deposits owing will be refunded to the employee.

PAYDAY SCHEDULES

All staff shall receive their salary reimbursement on or about the 25th of the month.  Certified staff contract payments for the new fiscal year, including those for staff new to  the District, will begin in September of each fiscal year. In the event the twenty-fifth of the  month falls on a holiday or a day school is not in session, paychecks will be issued on the  day closest to the twenty-fifth of the month but shall not be later than the twenty-fifth of  the month.

DIRECT DEPOSIT

Employees desiring to receive salary payment shall complete proper enrollment handled through the Business Office. The District will require proof from the employee’s preferred  bank routing and account information; the District will not be responsible for fees or errors  due to incorrect information being provided by the employee. Those employees who have authorized direct deposit will receive a pay deposit slip in lieu of a paycheck.

Adopted as DAL Policy – Pay Period:  11/19/80

Amended:  8/15/23

Sublette County School District #9, Big Piney, Wyoming