K. Community
KA Policy -School-Parent-Community Relations and Goals
Code: KA
The people in the community are interested in their schools as an extension of their homes, an extension which exists to perform a special function in the development of their children.
Therefore, the Board shall attempt to:
1. Keep the public informed about the policies, administrative operation, objectives, educational program, and successes or failures of the schools.
2. Provide the means for furnishing full and accurate information, favorable and unfavorable, together with interpretation and explanation of the school plans and programs.
It will be the responsibility of the Superintendent and his staff to inform the public regarding the administration and educational program of the district.
The Board believes that:
* the education of students is best served through the cooperative efforts of students, parents, district staff, and community members;
* parents should be active participants in education by demonstrating interest in and support for their school and the district, by becoming informed about their role as partners in education, and by becoming involved in the education of their children; and
* community members should assist in the development of responsible citizens through appropriate involvement in the education of children.
In support of this belief, the Board is committed to the concept that meaningful involvement of parents and community members is desirable in public schooling, and that involvement will vary from one person to the next and from school to school.
The Board will, from time to time, seek the advice of groups or individuals on matters of concern to the district.
The Board expects all district staff to demonstrate commitment to the involvement of parents and community members in education.
Adoption Date: 11/19/1980
Amended Date: 10/23/2014
KB Policy - Parental Rights
Policy KB
The Board of Trustees of Sublette County School District Number 9, (the School District) recognizes the right of parents to make decisions regarding the care and control of their children. This policy strives to outline the rights of parents related to notification and records of their students, including those rights described in W.S. 21-3-135. Parents and guardians will be notified annually of their right to file a complaint if they believe their rights as described in this policy have been violated. The procedures for filing a complaint related to the rights in this policy are described under policy [BEE-R] Rules of Practice Governing Hearings and Contested Cases Before the Board of Trustees.
I. Definitions
As used in this policy the following terms shall have the aforementioned definitions.
“Actual knowledge” means notice of a change (as defined in this policy) to any school employee. An employee shall be deemed to have actual knowledge if: a) a person reports a purported change in a student’s health or well-being to a school employee, and the purported change is verified by a school employee with authority to investigate or determine whether the change has occurred; or b) an employee directly observes the purported change, and a reasonably observant person would notice the purported change.
“As soon as practicable”: Except in cases of suspected child abuse or neglect, “as soon as practicable” shall mean as soon as reasonably capable of being accomplished given the normal constraints involved with such an action and without undue delay. Unless otherwise specified by this policy, “as soon as practicable” shall mean not more than forty-eight hours or not more than two business days after the purported change is verified or observed by a School District employee, whichever is greater. For any change in a student’s health or welfare where a School District employee reasonably believes the change is the result of suspected abuse or neglect of the student which will result in a report to law enforcement or DFS, the phrase “as soon as practicable” shall mean after the School District reports the suspected abuse to law enforcement or DFS as required by Wyoming Statute 14-3-205, and after either law enforcement or DFS authorizes the School District to notify the parents.
“Change”: “Change” in a student’s educational, physical, mental, or emotional health or well-being is any change that meets one or more of the following criteria:
1. It poses a risk or threat to the student’s safety, health, or welfare, or to the safety, health, or welfare of others.
2. It is a mental health or medical condition that necessitates intervention or treatment at school or follow-up with a community mental health worker, therapist or medical provider.
3. It requires a modification of the student’s educational program, services, or supports, or the provision of additional or specialized services or supports, such as special education, counseling, health care, or social work.
4. It affects the student’s access, eligibility, participation, or performance in the School District’s education program, or academic, extracurricular, or co-curricular activities, or in assessments or evaluations.
5. It involves a disciplinary action, sanction, or consequence for the student, such as detention, suspension (in-school and out-of-school), expulsion, or referral to law enforcement.
6. It results from a complaint, allegation, or investigation involving the student, such as bullying, harassment, discrimination, or violation of rights.
“Day”: “Day” shall mean one business day.
“Gender Identity” shall mean an individual’s personal sense of their own gender.
“Health Screening Tool” shall mean any diagnostic assessment that detects pre-clinical mental or physiological illness or disease.
“Instruction”: “Instruction” means the action, practice or profession of teaching and includes planned teaching addressing gender identity or sexual orientation. The following shall not be included in “instruction”:
1. Responding to a question from a student during class regarding sexual orientation or gender identity as it relates to any topic of instruction; or
2. Referring to the sexual orientation or gender identity of any public figure, historic person or group, or fictional character where the referral provides necessary context in relation to a topic of instruction.
3. Student-generated schoolwork.
4. Student-to-student speech.
5. Classroom references to a person’s family.
6. Library books.
7. Extra-curricular, co-curricular or student clubs.
8. Dual enrollment courses taken at or from a college.
“Parent”: “Parent” includes parents, legal guardians, and legal custodians of students who are under eighteen (18) years old and who have not been emancipated.
“Sexual Orientation”: refers to an individual’s enduring pattern of emotional, romantic, and/or sexual attraction to others.
“Well-Being Questionnaire”: Means an instrument used to assess an individual’s overall well- being across various domains of life. It typically consists of a series of questions designed to measure different aspects of well-being, such as physical health, mental health, social relationships, emotional well-being, and life satisfaction. These questionnaires may use a variety of questions to gather information about an individual’s experiences, feelings, and perceptions related to their well-being. Well-being questionnaires do not include informal building-created processes or “quick checks” used to assess classroom or school climate.
II. Parental Notification of Changes in Student’s Health or Well-Being
Any employee who has actual knowledge of a change in a student’s educational, physical, mental or emotional health or well-being shall report the change to the school principal or his or her designee. The principal or designee shall determine who will notify the parent of the student. The School District shall notify a student’s parent or guardian as soon as practicable if a school district employee has actual notice of a change in the student’s educational, physical, mental or emotional health or well-being. The Building Administrator shall document the notification.
Nothing in this policy shall be construed to delay, modify or alter the obligation to report suspected abuse or neglect of a child to the Department of Family Services (DFS) or law enforcement pursuant to Wyoming Statute 14-3-205. If a School District employee reasonably believes the change is the result of suspected abuse or neglect of the student which will result in a report to law enforcement or DFS, the phrase “as soon as practicable” shall mean after the School District reports the suspected abuse to law enforcement or DFS as required by Wyoming Statute 14-3-205, and after either law enforcement or DFS authorizes the School District to notify the parents.
The Superintendent may adopt administrative regulations, procedures and criteria which further clarify or define whether a reported change constitutes a change in a student’s health under this policy.
Notification may be made via phone, personal/face-to-face conversation, School District messaging system, text, or email or other methods approved by the Superintendent or principal.
The School District shall not adopt or implement any formal or informal rules, policies, practices or procedures that prohibit School District personnel from notifying a student’s parent about the student’s educational, physical, mental or emotional health or well-being or a change in the student’s related services as authorized under Wyoming law.
When any parent asks a School District employee about the health or well-being of the parent’s child, School District employees shall not misrepresent or provide false information about the parent’s child.
School personnel shall encourage students to discuss issues that may arise related to their well-being with their parent or guardian. As appropriate, school personnel may facilitate discussions of such issues with parents. The School District shall not adopt nor implement any formal or informal rule, policies, practices or procedures which direct, encourage, or have the effect of encouraging, a student to withhold from a parent information about the student’s educational, physical, mental, or emotional health or well-being.
III. Parental Notification and Consent to Instruction
The School District strives to make parents aware of the curriculum and content of their student’s education. In order to ensure transparency and allow parents to make informed decisions regarding their student’s exposure to instruction related to sexual orientation and gender identity, School District staff will obtain written or electronic parental consent at least two (2) days prior to any training, courses, or classes that address sexual orientation or gender identity.
Parents will receive an overview of the content covered in the training or course, including objectives, materials, and planned discussions related to sexual orientation or gender identity. The overview will emphasize the educational purpose of the topic. Parents who wish to withdraw their consent for their student to participate in an instructional class must notify staff in writing at least one-day prior to the start of the anticipated instruction. Schools will provide alternative educational activities for students whose parents do not consent to the instruction of the subjects described in this section IV.
IV. Notification of Routine Health Care Services
Prior to each school year, the School District shall provide parents with notice of each routine health care service provided by the School District. Parents shall be given the ability to withhold consent or decline any or all specific services. Consenting to a service does not waive the parent’s right to access the education or health care records of the student, nor does it waive a parent’s right to be notified of a change in the student’s educational, physical, mental, or emotional health or well-being. First aid and summoning of emergency responders in case of sudden need will still be given to those students whose parents have exercised their right to withhold consent for routine healthcare services under this policy.
V. Student Well-Being Questionnaires and Health Screening Tools
Prior to administering any well-being questionnaire or health screening tool to students, the School District shall make available a copy of the questionnaire or information on the health screening tool and obtain written or verbal consent from the parent. Health screening tools that do not require parental permission include those health assessments required by federal law including audiology, vision, scoliosis and body mass index tests. If a parent does not want their child to participate in these required assessments, the parent must specifically notify their child’s school in writing prior to the health screening.
VI. Student Records
The School District shall not prohibit parents from accessing any of their student’s records created, maintained or used by the school district. Parents shall be provided access to their student’s education, behavior, health and other records according to Policy JRA and JRA-R. Records shall be provided to parents within a reasonable time.
Adopted: July 16, 2024
KCB Policy - Community Involvement in Decision Making
Code: KCB
The Board endorses the concept that community participation in the affairs of the schools is essential if the school system and the community are to maintain mutual confidence and respect and work together to improve the quality of education for students. It therefore intends to exert every effort to identify the desires of the community and to be responsive, through its actions, to those desires.
All citizens will be encouraged to express ideas, concerns and judgments about the schools to the staff, the school administration, any appointed advisory body, and to the Board.
Residents who are specially qualified because of interest, training, experience, or personal characteristics, may be encouraged to assume an active role in school affairs either through an advisory capacity or by serving on citizens advisory committees.
The Board may, if it deems it appropriate, appoint a citizens advisory committee for purpose of studying matters and making reports and/or recommendations to the Board.
The advice of the public will be given careful consideration. In the evaluation of community advice, the Board's first concern will be for the educational program of the entire district. The Board's final decision may depart from the advice received when in the judgment of the staff and the Board the advice is not consistent with goals adopted by the Board, good educational practice, or not within reach of the financial resources available.
Adoption Date: 11/19/1980
Amended Date: 10/23/2014
KD - Public Communications/Public's Right to Know
Code: KD
It will be the policy of the Board of Trustees to keep the community informed of the objectives, achievements, needs and conditions of the school system. This will generally be done through an annual report card which will be published to the community. The superintendent of schools will be responsible for initiating and administering a continuous program of communication with the community. Agendas for school board meetings will be made available in advance of the meeting to the public when requested.
The Board is a public servant, and its meetings and records shall be a matter of public information except as such meetings and records pertain to individual personnel and other classified matters.
The official minutes of the Board, its written policies, and its financial records shall be open for inspection at the Superintendent's office by any citizen desiring to examine them during hours when the office of the Superintendent is open. Additionally, a copy of the official minutes shall be available in each school for public inspection. However, no records pertaining to individual students or staff members shall be released for inspection by the public or any unauthorized persons, either by the Superintendent or other persons responsible for the custody of confidential files.
The Superintendent, subject to federal and state laws and regulations, may approve the release of directories containing names and addresses of students or employees, and shall do so only when release is in accordance with the law and is in the best interest of the students or employees.
The Board wishes to support the right of the people to know about the programs and services of their schools, and shall make every effort to disseminate information.
Adoption Date: 11/19/80
Amended Date: 10/23/14
Amended Date: 06/18/24
KDDA Policy - News Releases
Code: KDDA
Because the school district is a public institution endeavoring to serve the educational needs of the community, it is important that information be disseminated concerning activities and problems in the schools. In order to coordinate this publicity into a common effort and purpose, the following procedures will be followed in giving official information to the news media:
1. The Board Chairman will be the official spokesman for the Board, except as this duty is delegated to the Superintendent.
2. News releases which are of a district-wide nature or pertain to established district policy are the responsibility of the Superintendent.
3. News releases which are of concern to an individual school, or to a school organization of the school, are the responsibility of the principal of that school. The principal shall strive to notify the superintendent in advance of any news release pertaining to the school or school organization.
4. News releases will be made available to all news media operating within the school district.
Adoption Date: 11/19/1980
Amended Date: 10/23/2014
KDF Policy -Community Participation at Board Meetings
Code: KDF
All regular and special meetings of the Board shall be open to the public except for executive sessions which may be convened as provided by law. Because the Board desires to hear the viewpoints of citizens throughout the district, it shall offer suitable time at all meetings for citizens to be heard. Recognizing its responsibility for proper governance of the schools and, therefore, the need to conduct its business in an orderly and efficient manner, the Board shall schedule a period during each meeting for public participation. At times, it shall set a time limit on the length of this period or a time limit for individual speakers.
To achieve orderly meetings, the Board may regulate the conduct of the public and if any meeting is willfully disrupted by a person or group of persons, the Board, in accordance with law, "may order the removal of such person or group from the meeting room and continue in session or may recess the meeting and reconvene at another location".
The Board Chairman shall be responsible for recognizing all speakers, who shall properly identify themselves; for maintaining proper order; and for adherence to any time limit set. Questions asked by the public shall, when possible, be answered immediately by the Chairman or referred to staff members present for reply; questions requiring investigation shall be referred to the Board of administrative staff for consideration and later response. Members of the public will not be recognized by the Chairman as the Board conducts its official business except when the Board schedules, in advance, an interim public discussion period on a particular agenda item.
Adoption Date: 11/19/80
Amended Date: 10/23/14
KE Policy - Public Concerns and Complaints
Code: KE
The Board of Trustees, as the elected representatives of the patrons of this district, is always willing to listen to and consider public concerns about the educational program within the district as well as complaints regarding the educational program and its components, including personnel. Constructive criticism of the schools is welcome when it is motivated by a sincere desire to improve the quality of the educational program and to equip the schools of the districts to do their tasks more effectively. While individual Board members may listen to and consider concerns addressed to them by members of the public, no Board member in his individual capacity has authority to act except in a lawfully called Board meeting at which a quorum is present.
Normally complaints involving the educational program of a particular school should be addressed first to the building administrator and then, if not satisfied, to the superintendent and ultimately to the Board as a whole. Concerns or complaints involving the educational program of the district as a whole or any other area involving the district as a whole should initially be addressed to the superintendent, and then if a satisfactory result is not obtained, to the Board of Trustees. Any person who has a particular area of concern or problem may request to be put on the agenda for purposes of addressing such issue. Any person who has a concern or complaint about a confidential matter or a matter involving personnel may be directed to present his concern or complaint in an executive session of the Board and the Board may elect to deliberate on such concern in executive session.
Complaints to any Board member involving personnel will in most instances be referred back through proper administrative channels for solution and/or investigation prior to action by the Board.
The proper channeling of complaints involving instruction, discipline, learning materials and/or participation in extra-curricular activities should generally be as follows:
1) teacher (coach);
2) principal;
3) superintendent;
4) board.
The board reserves the right to take the complaint under advisement so that it may be investigated before a decision is made.
Adoption Date: 11/19/80
Amended Date: 10/23/14
KF Policy - Community Use of School Facilities
Code: KF
The buildings and grounds of Sublette County School District No. 9 are maintained primarily for public education; however, responsible community groups may use the facilities, under rules and regulations designed to protect the public property. These rules are defined by the Board of Trustees and the School Administration in accordance with their responsibility.
It shall be the policy of the Board of Trustees that school facilities may be used by outside groups so long as they do not interfere with scheduled or projected school activities, and that they meet the criteria of this policy.
Activities sponsored by non-school organizations must be approved, in keeping with the general program of education, and must not be for private commercial use or for political gain or profit.
The public school facilities are provided by the people in order that the youth of the community may receive the benefits of a sound educational program. Although this is the basic purpose for which the schools are built, the complete educational function is not achieved until the school facilities are made to serve the community. School facilities should not be used for personal or commercial activities, but instead the use of school facilities should demonstrate a benefit to the school.
To accomplish this objective, when possible, use may be made of school plants for student-related activities which are educational, recreational, and/or cultural. These student-related activities will be given priority over community-based activities. Activities held by approved student organizations, faculty groups, or student-related parent groups will be rental free.
Community-based groups may be assessed appropriate fees to use a facility and shall also pay the full hourly rate of any school district employee required to be in attendance or to clean up after any group utilizing the facilities. In the use of any school property, it is mandatory that adequate supervision must be maintained. In the case of the gymnasium, multi-purpose rooms, cafeteria and the "Fine Arts Center" adequate supervisory personnel will be required to be in attendance at all times. As a special case in point, trained technicians and custodial personnel must be retained by the users during each activity in the auditorium to ensure that this highly valuable equipment is operated and maintained properly.
Any requests for use of facilities on a continuing basis will be periodically reviewed. No application shall be valid for more than one (1) year. In the case of a particular activity or performance where more than one performance or show is to be presented within a period of one week, the request for the use of facilities should specify that more than one performance or meeting will be held, the times of the performance and meetings, and the days during the week when it will be held.
Usage of school facilities may be restricted to groups residing within the school district. The Board of Trustees of the school district reserves the right to make final decisions concerning the use of facilities.
Since a considerable demand is expected on the use of the auditorium in the "Fine Arts Center" by both in-school and outside groups, it seems only fair to limit the use of this auditorium to not more than four rentals per year to any out of school groups . Thus, all organizations will have an equal opportunity to share in the usage of this facility. For small meetings the "Board Room" may be appropriate, and scheduling arrangements may be made through the office of the Superintendent of Schools.
The Board may require the renting organization to assume all liability for injury or damage to individuals or property and to indemnify and hold harmless the Board, the employees of the school district, and the school district from any loss or damage. In the case of large groups for which admission will be charged, the Board may further request proof of liability insurance. The person, group or organization requesting use of the school facilities shall observe all fire and safety regulations. In addition, groups or persons utilizing school facilities shall comply with all school district policies, specifically including, but not limited to, school district policies preventing use or possession of alcohol, drugs or tobacco while on school premises.
Permission for use of district facilities does not constitute a district endorsement of any organization, the beliefs of an organization or group, nor the expression of any opinion regarding the nomination, retention, election or defeat of any candidate or the expression of any opinion as to the passage or defeat of any issue.
The superintendent or his designee, which may be the building administrator, shall be responsible for approving or disapproving requests for public use of facilities under their supervision. A "Request for Use of Facilities" form must be filled out by the authorized representative of the organization requesting use of the building and approved by the superintendent or his/her designee as part of each request.
Individual groups and organizations using school facilities are responsible to clean up and leave the facility in the same condition that it was prior to use. Principals or their designee will evaluate the condition of the facility both before and after its use. Failure to clean up after use may result in denial of further use.
Consumable supplies and materials are not available for public use without approval of the principal and payment of a fee to cover the costs. School lunch commodities may not be donated or sold for use by the public.
Video, computer, electronic, sound, or other technical equipment shall not be utilized outside of the school facilities without written authorization from the principal or superintendent and may be utilized only on school premises when operated by a person knowledgeable and trained in its use. All such use must be specifically approved by the building administrator prior to its use and an additional charge may be assessed for the use of such equipment when deemed appropriate by the superintendent or his designee.
Whenever food is prepared in the kitchen and served at the school, a cook who regularly works in that kitchen must be present. The cook will be paid by the group at the same hourly rate paid by the district. The cook need not be present if food is carried in and served.
Because the facilities are funded by taxpayer dollars, private for-profit businesses, corporations, organizations or persons will not be permitted to utilize the school facilities for business purposes.
Permission to utilize facilities on school holidays when employees are not available to open up buildings, etc. may be denied. In the event it is necessary to pay any school employee overtime or extra pay due to holidays, weekend use, or after normal work hour use, an additional fee may be charged.
The Board of Trustees reserves the right to refuse approval or to cancel any and all permits issued for the use of school buildings or its facilities when it is deemed that such action is necessary for the best interests of the district.
Adoption Date: 11/19/80
Amended Date: 6/19/14
KF-E Policy - Community Use of School Facilities Rental Agreement
Code: KF-E
Date: ________________
All persons using and renting school premises or property, fixtures, and appurtenances thereto, which persons are hereinafter referred to as LESSEE, shall at all times keep such premises and property in a clean, sightly, and healthy condition and shall not use or suffer or permit any person or persons to in any manner whatsoever use said premises or property for any purpose in violation of the laws of the United States and State of Wyoming or ordinances and regulations of the City (Town) of __________ or any lawful authority. Upon the expiration of any lease, right, or permit to use such premises or property, such LESSEE shall yield and surrender back to the school all of said premises and property in the same condition of cleanliness, repair, and sightliness as when received, loss by fire and reasonable wear-and-tear excepted.
In the event said premises and property are not kept in a clean, sightly and healthy condition or are not surrendered back to the school in the same condition of cleanliness, repair, and sightliness as when received, the school may replace such premises and property to the same condition of repair, sightliness, healthfulness, and cleanliness as existed when said premises or property were received by the LESSEE, and such LESSEE agrees, by acceptance of the right to lease or use said premises and property, to pay to the school, in addition to any rents to be paid, the expenses incurred by the school in thus restoring such premises and property, together with all costs and attorney fees incurred by the school in collecting the amount thereof from the LESSEE.
User does further agree to indemnify and hold the Board of Trustees, all school district employees, and the school district, harmless from any and all liability arising out of any injury or property damage in any way associated with the use of the facilities by user, its members and/or invitees (guests). User agrees to reimburse all costs paid by District or its insurer to repair or replace damaged property and all costs and attorney fees to defend any claim brought against District, its Board of Trustees or employees, and to pay any damage which District, its Board of Trustees or employees may be required to pay as a result of any claim arising out of the use by user, including claims of negligence against District, its Board of Trustees or employees.
- - - - - - - - - -
The LESSEE has read and agrees to the insurance requirements listed below for use of the ______________________________ between the hours of _____________ and __________________ on __________________________.
(facility) Date(s)
Insurance with limits of not less than $250,000 is [ ] is not [ ] required. If required, user must provide proof of insurance when this form is signed and returned prior to use.
The person signing as Lessee represents that he is authorized on behalf of the organization renting the facilities to enter into this agreement and to bind the organization and its members.
____________________________________________________
Lessee/User
____________________________________________________
Signature Title
Address:___________________________________________
___________________________________________________
Phone No.:_________________________
Cell No.:___________________________
Email:______________________________________________
_____________________________________________________Superintendent or Authorized Administrator, Sublette County School District #9
Adoption Date: 11/19/80
Amended Date: 6/19/14
Fees Assigned:
Custodial ____ hrs @ _____ = ______
Lighting (____________) = ______
Personnel ____ hrs @ _____ = ______
Rental (Class ______) = ______
Cafeteria (__________) = ______
Other (____________) = ______
TOTAL: $_________
Payment is due when form signed.
KF-R Policy -Community Use of Facilities
Code: KF-R
RESPONSIBILITY FOR FACILITY CARE
All persons and groups using or renting school premises or property shall assume responsibility for all damage that occurs while said property or premises are being used or rented. The user shall pay the costs that may be incurred by the district in making needed repairs and replacements. The user shall indemnify and hold the Board of Trustees, school district employees, and the school district, harmless from any liability arising from any injury or property damage resulting from or in any way arising out of the use of school facilities by persons or community organizations.
SCHEDULE OF RENTAL CHARGES FOR USE OF SCHOOL FACILITIES
Class I:
Student organizations, classes, clubs, teacher organizations, school-affiliated parent organizations, such as PTA and booster organizations, the community college and/or community recreation district or similar organizations having a direct connection with education. When these groups are sponsoring activities for which no admission is charged, as well as any school district-sponsored activities and/or county and city or town governmental activities (i.e., elections, council meetings, etc.).
No rental fee.
Charges may be assessed for custodial services depending upon the nature and time of the event.
Class II:
Civic clubs, charitable and character-building organizations and other organized non-profit groups, but not including religious organizations which are conducting meetings or programs devoted to community education and/or child education for which no admission is charged.
Rental rate:
High school, middle school, or other gymnasium: Rate: ____________
Auditorium: Rate: ____________
Cafeteria: Rate: ____________
Other: Rate: ____________
Class III:
All other non-profit civic, fraternal, political, or service organizations sponsoring events for which admission is charged or which are done for fund-raising purposes and all religious organizations desiring the use of school facilities for church services, church schools or other related activities shall be charged the following rates:
High school, middle school, or other gymnasium: Rate: ____________
Auditorium: Rate: ____________
Cafeteria: Rate: ____________
Other: Rate: ____________
All rental charges set forth above are for use of the facility and payment of utilities only. Costs for custodial services and/or other special personnel shall be charged at the full rate necessary to compensate those individuals at their regular salary rate in addition to the rental fee.
ALL SCHOOL ACTIVITIES SHALL HAVE PRECEDENCE OVER ANY OTHER GROUP IN THE SCHEDULED USE OF FACILITIES.
ALL RENTALS WILL BE SUBJECT TO PRIOR APPROVAL OF THE SUPERINTENDENT OR HIS DESIGNEE.
Adoption Date: 11/19/80
Amended Date: 4/13/88
Amended Date: 6/19/14
KH Policy - Solicitations in the Schools
(NONCURRICULAR MATERIALS)
The schools should avoid exploiting students, whether by advertising or otherwise promoting products or services, soliciting funds or information, or securing participation in non-school related activities and functions. At the same time, schools should inform and assist students to learn about programs, activities or information which may be of help or service to them. To attempt a fair balance, the following general guidelines will apply:
The school may regulate or prohibit the distribution of material which is being communicated or distributed in such a manner as to create a reasonable belief that it is being sponsored or endorsed by the board. The principal will have authority to allow individuals or groups to post bulletins announcing a program or service for students by a nonprofit local entity. The principal may set reasonable rules and regulations pertaining to the manner in which the material is posted and the length of time for which is may be posted.
The principal may set reasonable rules pertaining to the time, place and manner of distribution of materials which for schools shall not be based upon the content or message contained within the materials. Materials soliciting money may not be distributed without specific board approval. Board approval is considered to be continuing (not for a single year only).
No fund-raising activities in school by outside organizations will be sanctioned without specific Board approval.
Direct sales by outside vendors to students in school are prohibited. School offices may, however, provide lists of vendors carrying certain items (e.g., physical education suits) or the office may carry and charge for miscellaneous items (e.g., pens, pencils, school T-shirts) or permit student organizations to vend products on a controlled basis).
Announcements through the principal's office may be made for the purpose of announcing student programs or activities sponsored by charitable organizations.
Material which is deemed unacceptable as defined by this policy will not be permitted to be distributed. Unacceptable material includes:
Material which promotes hostility, disorder or violence such as would create a substantial disruption of the school program;
Material or information that is unlawful, including libelous material and material which promotes unlawful activities, including the unlawful use or distribution of drugs and alcohol;
Any material that inhibits the function of the school or advocates interference with the normal operations of the school;
Material that is profane, obscene or pornographic as defined by prevailing community standards;
Material which advertises or promotes for-profit entities, their products or services.
The school may regulate or prohibit the distribution of material which is being communicated or distributed in such a manner as to create the reasonable belief that it is being sponsored or endorsed by the school. The principal will have authority to allow individuals or groups to post bulletins announcing a program or service for students by a nonprofit local entity. The principal may set reasonable rules and regulations pertaining to the manner in which the material is posted and the length of time for which it may be posted.
FUND DRIVES
The district as a whole and its individual schools, including student bodies, shall not participate in general community fund drives or solicitations except as authorized by the superintendent upon the recommendation of the appropriate principal.
Adoption Date: 11/19/80
Amended Date: 12/20/12
KI Policy - Visitors to Schools
Code: KI
It is the policy of the Board to encourage parents and other citizens of the district to visit classrooms occasionally to gain insight into the educational experience and better understand the work of our schools. The Board believes there is no better way for the public to learn what the schools are actually doing.
In order to assure that no unauthorized person enter the buildings with wrongful intent, all visitors to the schools are required to check in at the school office to declare the purpose of their visit, obtain clearance for building entry, and receive assistance to ensure that their visit is efficient and meaningful. This practice will not apply when parents have been invited to an assembly or other school program.
To minimize class disruption, parents or citizens wishing to observe a classroom during school hours are encouraged to arrange sessions in advance with the principal and teacher. Teachers are expected not to take class time to discuss individual matters with visitors, ensuring that classroom activities remain focused on student learning.
Principals are authorized to refuse entry onto school grounds and into school facilities to persons who do not have legitimate business at the school and to request any unauthorized person or persons engaging in unacceptable conduct or any conduct which will or could interfere with the educational program to leave the school grounds.
The superintendent or the designee is authorized to request assistance of law enforcement officers in cases of emergency or difficulty in getting persons to comply with this policy and the superintendent or the designee is authorized to seek prosecution to the full extent of the law when persons violate the provisions of the district policy regarding visitation, damage to school property, loitering, or disruptive activity.
Attending School Events: Behavior Expectations
All visitors and attendees will:
- Demonstrate our district values while attending any school sponsored event, including but not limited to athletic contests, music concerts, award assemblies, and other extracurricular activities.
- Adhere to all school policies and guidelines, including those related to safety, security, and event-specific rules.
- Display good sportsmanship, refraining from engaging in disrespectful or disruptive actions.
- Engage in positive and constructive communication, avoiding the use of offensive language, gestures, or any form of harassment.
- Refrain from approaching coaches or sponsors immediately before, during, or after an event with concerns. Instead, concerns should be addressed at a later time through pre-arranged meetings (see protocol below).
Attending School Events: Resolution of Concerns
To address concerns, parents/guardians or other individuals may request a meeting with the coach/sponsor at a mutually agreed-upon time at least 24 hours following an event. All communication, including expressions of concern, are to be conducted in a respectful and positive manner to facilitate constructive dialogue. If concerns persist or cannot be resolved at the coach or sponsor level, the activities director or school principal will provide additional support and intervention as needed.
Attending School Events: Consequences for Violation of Behavior Expectations
In the event that parents or other attendees violate the behavior expectations outlined for school events, a range of consequences may be applied. These consequences are designed to address the severity or frequency of the behavior and may include, but are not limited to:
- Receiving a verbal or written warning from school administration, emphasizing the need for immediate improvement.
- Being asked to leave the event temporarily or permanently.
- Losing the privilege to communicate directly with coaches or sponsors.
- Receiving a ban from attending future events. This decision will be made in consultation with the superintendent and may extend to a specific duration or be permanent.
Adoption Date: 11/19/80
Amended Date: 10/23/14
Amended Date: 1/16/24
KIB Policy - Sex Offenders on School Property
Code: KIB
Pursuant to Wyoming Statute §6-2-320, effective July 1, 2010, registered sex offenders requesting permission to be on school property under conditions not already specified under this law, are required to have written permission.
In compliance with this law, registered sex offenders seeking written permission to be on school property, or to attend a school event located elsewhere, are required to submit the form (KIB-E) to the appropriate principal no later than three (3) school days in advance of the date he/she is requesting.
A reply to this written request will be given prior to the requested date. Only the Superintendent may grant permission for this request after consulting with the appropriate principal.
Adopted: 5/16/12
Amended: 10/23/14
KIB-E Policy - Access to School Property by Sex Offenders
KIB- E
This form is to be completed each time access is requested and is limited to that specific occurrence unless otherwise noted below, and must be submitted three (3) school days in advance to the applicable building Principal or Superintendent.
Name___________________________________ Date of Request________________________
Date of Birth (Month/Day/Year)________________ Gender (circle one) Male Female
Home Address _________________________________________________________________
Phone Numbers_________________________________________________________________
Home Cell Work
E-mail address ________________________________________________________
Date(s) Requesting to be on School Property_____________________________________________
Time of Day Requesting to be on School Property_________________________________________
Name of School/Building or Location on School Campus________________________________
______________________________________________________________________________________
Access shall be limited to the building and/or location noted herein, the parking lot and sidewalk/public access to the building or location designated herein.
State the specific reason/nature of the request to come upon school property_______________
_____________________________________________________________________________________
* * * * *
If request is related to your employment, provide the following information:
Current Employer __________________________________________________________________
Years Employed ___________ Name of Immediate Supervisor _________________________
Supervisor’s Phone Numbers _________________________________________________________
Work Cell
Applicant may NOT come on school property until applicant has received this form indicating approved by the Superintendent and access shall be limited as indicated below.
Signature below indicates the information provided herein is true and accurate and requesting party is in full compliance with all Wyoming statutes regarding registered sex offenders.
___________________________________________ _______________________________
Signature Date
**SCHOOL USE ONLY**
Form Submitted to:
Principal/Superintendent Name____________________________ Building________________
Date Form Received ____________________________________
Limitations/Expectations for Access_________________________________________________
______________________________________________________________________________
This request is ___ Approved ____ Denied
______________________________________ ____________________________
Superintendent Signature Date
Revised 8/28/12
KM E-1 E-2 Policy - Witness Disclosure Form
Code: KM-E-1
WITNESS DISCLOSURE FORM
Name of witness:_________________________________________________
Position/Grade of witness:_______________________________________
Date of testimony, Interview:____________________________________
Description of Incident witnessed:_______________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Any other information:___________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
I agree that all of the information on this form is accurate and true to the best of my knowledge.
Signature:_____________________________________
Date:________________________________
Code KM-E-2
SEXUAL HARASSMENT COMPLAINT FORM
Name of complainant:_____________________________________________
Date of complaint:_______________________________________________
Name of alleged harasser:________________________________________
Date and place of incident or incidents:________________________________________________
________________________________________________________________________________
Description of misconduct:___________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Name of witnesses (if any):___________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Evidence of harassment, i.e., letters, photos, etc. (attach evidence if possible):
________________________________________________________________________________
________________________________________________________________________________
Any other information:_____________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
I agree that all of the information on this form is accurate and true to the best of my knowledge.
Signature:____________________________________
Date:________________________
KM Policy- Sexual Harassment
All students and employees must be able to learn and work in an environment free from unsolicited and unwelcome sexual overtures. Sexual harassment is deemed unacceptable conduct in the employment and educational environment and will not be tolerated. It shall be a violation of this policy for any student or employee of the school district to harass a student or an employee through conduct or communication of a sexual nature as defined by this policy. This policy is equally applicable to sexual harassment between supervisors and workers, between co-workers, between students, and between students and employees. This policy shall be in force on and off school district property, i.e., at school activities and/or school sponsored events that may occur away from school, and whenever school employees have jurisdiction over students. This district will act to investigate all complaints, either formal or informal, verbal or written, of sexual harassment and to discipline any student or employee who sexually harasses a student or employee of this district. It is no defense to claim of sexual harassment that the alleged harasser did not intend to harass.
1. SEXUAL HARASSMENT DEFINED
For purposes of this policy, the following definitions shall apply:
Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct or other verbal or physical conduct or communication of a sexual nature, including inappropriate or adverse conduct or communication directed to an individual because of that individual’s sexual orientation (i.e., lesbian, gay, bisexual) when:
1. Submission to that conduct or communication is made a term or condition, either explicitly or implicitly, of obtaining or retaining employment, or of obtaining an education; or
2. Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual’s employment or education; or
3. That conduct or communication has the purpose or effect of substantially or unreasonably interfering with an individual’s employment or education, or creating an intimidating, hostile or offensive employment or education environment.
Any sexual harassment as defined when perpetrated on any student or employee by a student or employee will be treated as sexual harassment under this policy.
Sexual harassment may include but is not limited to:
1. verbal harassment or abuse;
2. subtle pressure for sexual activity;
3. inappropriate patting, touching or pinching;
4. intentional brushing against a student’s or an employee’s body;
5. demanding sexual favors accompanied by implied or overt promises of preferential treatment with regard to an individual’s employment or educational status;
6. demanding sexual favors accompanied by implied or overt threats concerning an individual ‘s employment or educational status;
7. any sexually motivated unwelcome touching; or
8. sexual violence which is a physical act of aggression that includes sexual act or sexual purpose.
ll. REPORTING PROCEDURES - RE: ALLEGATIONS OF SEXUAL HARASSMENT
Any person who believes (s)he has been the victim of sexual harassment by a student or an employee of the school district, or any third person with knowledge or belief of conduct which may constitute sexual harassment shall immediately report the allegations to an appropriate school district official as designated by this policy. The district encourages the reporting party or complainant to use the report form available from the principal of each school building or available from the district office.
In each school building: The verbal or written report of sexual harassment at the building level may be given to either the building principal or to the Guidance Counselor who can be located through the building secretary. The person to whom the report is made shall conduct an investigation to follow up the report or, alternatively, if the report is made to the building principal, the building principal may assign the investigation of the report to the Guidance Counselor (the same person who is named above). Either person to whom a report is made shall notify the principal of the employee alleged to have done the harassment or, in the case of a student, the building principal, and the Superintendent of Schools immediately upon receiving the report. If the report was given verbally, the person to whom the report is made shall reduce it to written form within 24 hours and forward it to the Superintendent. Failure to do so will result in disciplinary action. If the complaint involves the building principal, the complaint shall be filed directly with the Superintendent or, if the complaint involves the Superintendent, the complaint shall be filed directly with the Chairperson of the Board of Trustees.
District-wide: The School Board hereby designates the High School Principal as the District Human Rights Officer to receive reports or complaints of sexual harassment from any individual, employee, or victim of sexual harassment and also from the building principals and/or other persons to whom reports may be made as outlined above. If any person would prefer to report to an individual other than the Superintendent, the report may be made to the High School Principal (same as above), who shall thereafter notify the Superintendent in the same manner as provided for above. The person to whom the report is made shall conduct an investigation or, in the event the report is made to the Superintendent, he may delegate the investigation of the report to any Administrator to conduct the investigation. In the event of any complaint involving the Superintendent, the complaint shall be filed directly with the Chairperson of the Board of Trustees.
Freedom from retaliation: Submission of a complaint or report of sexual harassment or sexual violence will not affect the individual’s future employment, grades, work assignments, or subject complainant to retaliation of any kind.
Reporting: Use of formal reporting forms is encouraged but not mandatory.
The District will respect the confidentiality of the complainant and the individual(s) against whom the complaint is filed as much as possible consistent with the District’s legal obligations and the necessity to investigate any/all allegations of sexual harassment. Both the complainant and the alleged harasser are strongly encouraged to keep the matter confidential. The District cannot and will not prevent either from gathering information to support the claim or defend against the claim but would urge both parties to exercise the utmost care and caution in gathering information in order to keep the matter as confidential as possible.
lll. INVESTIGATIONS OF ALLEGATIONS OF SEXUAL HARASSMENT:
It is the goal of this policy to have a process in place that is sensitive to the needs of the students and/or employees as well as the rights of those against whom allegations have been made. All complaints, both formal and informal, must be taken seriously and investigated by means of an Administrative Procedure as developed by the Superintendent. No retaliation will be taken against individual(s) involved in the investigation process.
lV. RECOMMENDATIONS AND ACTION(S) TAKEN:
Upon determination that a complaint is valid, the Principal or, in the case of a District complaint, the Superintendent, will take such action as appropriate based on the results of the investigation.
The results of the investigation of each complaint filed under these procedures will be reported, in writing, to the complainant by either the Principal, in the case of a building-level complaint or Superintendent, in the case of a district-level complaint. The report will document whether or not disciplinary action was taken as a result of the complaint. A copy of this report will be placed in either:
a. the student files of both the complainant and the accused or
b. the personnel files of both the complainant and the accused
In inconclusive cases in which no harassment can be proven against the accused or malice established against the accuser, the incident report will remain in the files referred to above in order to fully document the complaint so that any future occurrences may be examined in light of a possible pattern. In inconclusive cases where there are no subsequent reports of similar incidents within five (5) years from the date of the original report, the report, at the sole discretion of the Superintendent, may be purged from the file.
V. DISCIPLINARY ACTION:
A substantiated charge against an employee of the District shall subject such employee to disciplinary actions which may result but not be limited to verbal warnings, letters of reprimand, suspension with or without pay, and dismissal.
A substantiated charge against a student shall subject that student to disciplinary actions including verbal warnings, reprimand, counseling and suspension or expulsion, consistent with the Student Disciplinary Code.
Adoption Date: September 22, 2005
Sexual Harassment – Policy KM
ADMINISTRATIVE PROCEDURES FOR SEXUAL HARASSMENT INVESTIGATION
1. At such time as a student, employee or other individual reports an incident of sexual harassment or conduct which the reporting party believes constitutes sexual harassment to either the building principal, Guidance Counselor or the Superintendent, the person to whom the report is made shall, if a verbal report, encourage the complaining party to fill out the sexual harassment complaint form. If the report is made to someone other than the Superintendent, principal shall provide either the written report or shall reduce the verbal report to written form and, within twenty-four (24) hours, forward it to the Superintendent.
2. Within twenty-four (24) hours after the report is made, the person to whom the report is made, if the Principal or the Superintendent shall determine whether or not they will investigate the complaint or assign it to the appropriate Guidance Counselor to be investigated.
3. The person who is responsible for conducting the investigation shall, within five (5) school days, attempt to contact all witnesses whom the reporting party believes can provide information and/or evidence to support the claim of harassment. The investigator shall attempt to get the witnesses to fill out the Witness Disclosure Form.
4. Within ten (10) school days after the report, the investigator shall contact the alleged harasser and notify him/her of the sexual harassment that has been alleged and provide an opportunity for that individual to provide a response to the allegation of sexual harassment. The investigator shall notify the alleged harasser not only of the specific conduct alleged by the reporting party and/or alleged victim but also of any conduct which supports the claim for sexual harassment or which may support any defense of the alleged harasser which has been reported by witnesses interviewed by the investigator.
5. Within fifteen (15) school days after the original report is made, the individual against whom the complaint is made shall provide to the investigator, a response to the allegations and any information, including names of witnesses, whom the person against whom the complaint is made believes are supportive of his/her position.
6. The investigator shall, within twenty (20) school days, conduct such further investigation as the investigator determines is appropriate and/or conduct
such meetings or conferences between the complainant and the person against whom the complaint is made as the investigator feels is appropriate.
7. Within twenty-four (24) school days after the original report, the investigator shall prepare a written report containing the results of the investigation of the complaint and provide a copy to one or both of the Principal or Superintendent if they are not the investigator.
8. Within four (4) school days after receipt of the report, the Principal or the Superintendent shall report the results of the investigation to the complainant and the person against whom the complaint is made. The report shall document whether or not disciplinary action was taken as a result of the complaint.
9. A copy of the report will be placed in either the student files of both the complainant and the accused or the personnel files of both the complainant and the accused.
10. Reference in this administrative procedure to day shall mean business days.
11. The investigator may consult with such other sources, including other personnel in the District and/or the school’s legal counsel as the investigator deems appropriate, keeping in mind the need to keep the matter as confidential as reasonably possible.
KN Policy - School District Volunteer Program
Volunteers may be utilized by the school district for accomplishment of the mission and role of the school district in all ways that are appropriate and in accordance with established laws and regulations relating to the educational and activity program of the school district. It shall be the duty and the responsibility of the principal of each building to cause to be developed written guidelines and procedures for the organization, the management, and the utilization of volunteers. Such written procedures shall be approved by the Board of Trustees with a copy of such on file in each building and in the central office no later than the last day of August of the school year. Such written procedures shall address but not be limited to the following provisions:
1. No reimbursement of any form shall be provided to volunteers serving the school district.
2. As a general rule, the volunteer shall not have direct involvement with activities of his or her children.
3. While volunteers may participate in instructional activities, at no time shall they be given a role of instructing or supervising students in the role of being the sole supervisor.
4. Volunteers shall not be used in the function of a substitute teacher if they do not possess the certification of a substitute teacher.
5. The district shall seek to provide volunteers participating in an approved volunteer program with protection and defense of actions brought against them if such actions occur in the performance of assigned duties and if the volunteer was performing in accordance with written regulations of the attendance center to which assigned.
6. The building principal of each building shall have the authority to assign volunteers, to maintain a listing of volunteers, and to delete from the list any individual not meeting the requirements or observing the provisions of volunteer work.
7.Each building principal shall seek to recruit quality volunteers and shall seek appropriate methods of recognizing the contribution of volunteers to the educational program of the school district. In addition, each building principal shall be responsible for developing and preparing the materials necessary to ensure volunteers are properly and adequately trained for the assumption of their responsibilities.
8. Volunteers shall also be required to submit to fingerprinting for purposes of obtaining a criminal background check if the volunteer 1) will assist or chaperone on overnight trips with students; 2) will likely assist or help students without supervision or other school district personnel present, even for short periods of time; 3) will work with students in one-on-one situations; or will volunteer on a regular basis. A “regular basis” shall mean volunteering, assisting or otherwise helping at the school or during school related activities at least two times per month during the school year. Individuals shall not volunteer at school or for school activities if a criminal background check reveals that a prospective volunteer has been convicted of, pled guilty or no contest to, or entered into a deferred prosecution or sentencing agreement to any felony; any offense involving the safety or welfare of children, or where a child was a victim; any offense involving the possession, consumption, sale or distribution of illegal or controlled substances; or any other offenses which in the sole discretion of the superintendent or his or her designee place the health, safety or welfare of the students at risk. The cost of fingerprinting will be borne by the district.
Adoption date 2/ 18/ 87
Amended August 20, 2013
KO Policy - Leasing Or Rental Of School District Instructional Facilities
The buildings or facilities of Sublette School District No. 9, are maintained primarily for public education, however, the Board of Trustees shall be authorized to enter into a lease arrangement not to exceed one (1) calendar year for leasing school facilities to groups or organizations meeting the guidelines and provisions of this policy. The intent of this policy shall be to enter into lease arrangements only where such lease, in the determination of the Board of Trustees, would be of benefit to the general public educational system and the general public and at no time benefit those seeking private, commercial gain or political gain or profit. The provisions of this policy are as follows:
1. Education organizations desiring to lease public school facilities should be publically supported. Only educationally related organizations receiving in excess of thirty (30%) percent of their annual operating budget from federal, state, or local tax levies shall qualify for consideration of being offered a lease. Because of the constitutional prohibition of combining church and state, leases shall not be permitted for operation of parochial schools.
2. The intent of such leasing of portions of the school physical plant shall always be recognized as an attempt to better serve residents of this school district. At no time shall overnight lodging or housekeeping be permitted on school premises without prior permission of the school district in event of any emergency.
3. Agents of the school district shall be permitted entry into all areas of school district property subject to lease whenever it is felt in the best interest of the school district to make entry.
4. The school district shall provide all custodial and maintenance services with no materials used for cleaning and with no maintenance undertaken by lessee without prior permission of appropriate individuals employed by the school district. Maintenance and custodial services shall be provided by the school district as part of the lease contract, however, any extraordinary custodial or maintenance services or any maintenance and repairs required for damages or problems caused by lessee for reasons other than ordinary wear and tear on the facilities would represent an added cost and would be billed to the organization using the facilities under provisions of the lease.
5. It shall be recognized by all parties to any lease that the needs of the school district for school district-owned facilities shall always take precedence and when essential to the educational system of the school district, the lease may be terminated prior to its expiration date.
6.While the school district shall maintain proper insurance coverage to protect the interests of the school district, no coverage shall be carried by the school district to protect the individual or agency leasing the school district property.
7. Individuals or agencies leasing school district property shall provide to the school district no later than thirty (30} days after the commencement of an annual lease, proof that adequate liability insurance exists to ensure that at no time can the school district be involved in liability for actions of the organization renting facilities from the school district.